Student Records

Transcripts

Find out how to request a copy of your ÃÛÌÒ´«Ã½ transcript

An official transcript is a complete record of your academic history at ÃÛÌÒ´«Ã½. It lists classes in progress, courses you have taken, grades received, credentials awarded and other information relating to your educational achievements at ÃÛÌÒ´«Ã½. All official transcripts are printed on branded security paper with the ÃÛÌÒ´«Ã½ seal and signature of the Registrar.

Before Requesting an Official Transcript:

  • Outstanding financial and other student account holds must be cleared before an official transcript can be released.
  • Official transcripts reflect your academic record at the time of your request. It is your responsibility to review your academic record to ensure all courses, grades and/or credentials are listed prior to submitting their request.

Current ÃÛÌÒ´«Ã½ students are able to access a printable version of their academic record via their myÃÛÌÒ´«Ã½ student self-service accounts. These copies are not official documents and do not bear any of the security features of an official transcript.

Students may request official transcripts as follows:

  1. Online (through myÃÛÌÒ´«Ã½): Current students, and ÃÛÌÒ´«Ã½ alumni who have attended ÃÛÌÒ´«Ã½ within the past 3 years may submit an online request for an official transcript via their myÃÛÌÒ´«Ã½ student account. Please allow 10 business days for processing. 
  2. Read the Instructions for Requesting a Transcript Online
    • ÃÛÌÒ´«Ã½ alumni who have not registered in courses for 3 years or more will not be able to submit an online request for an official transcript via their myÃÛÌÒ´«Ã½ student account. Alumni may use one of the other options listed below to request an official transcript.
    • Please note that the Registrar's Office will not issue unofficial transcripts. 
  3. In-person: If you require an official transcript immediately, please submit a completed Request for Official Transcript Form to the Registrar's Office at any ÃÛÌÒ´«Ã½ campus location. In-person transcript requests require immediate payment and these transcripts are issued directly to the student.  To request that your transcript be sent to another institution or organization, please refer to one of the other options listed.
  4. Mail: Send a Request for Official Transcript Form including payment and signature to the Registrar's Office.
  5. Email: Send a Request for Official Transcript Form including payment and signature to records@vcc.ca.  

 

Payment at the time of the request is required for all methods. ÃÛÌÒ´«Ã½ accepts VISA, MasterCard, and American Express.

The following information is required:

  • Student number (students who are unsure of their student ID number should include their birth date).
  • Student name or name listed on the initial application or registration form (i.e., maiden name, etc.).
  • Current address and telephone number (required in the event we need to contact you with further questions).
  • The number of transcripts required (cost is $10 + GST each).

Submit your payment using one of the options below:

  • Cash (for in-person official transcript requests only): Please note that ÃÛÌÒ´«Ã½ does not accept cash payments over $50.
  • Online Banking: To pay using your bank account, add ÃÛÌÒ´«Ã½ as a "Payee" and use your ÃÛÌÒ´«Ã½ Student ID number as the "Account Number". 
  • Credit Card (for domestic students only): Domestic students can make credit card payments using  (an extra service fee applies). The following credit cards are accepted: Visa, MasterCard and American Express.
  • Flywire (international students): Make an international payment by bank transfer, credit card, or other local payment methods through Flywire.

Pay with Flywire - Frequently asked questions

  • Cheque: Post-dated cheques will not be accepted. Cheques may be mailed to:

    Student Accounts Office
    ÃÛÌÒ´«Ã½
    1155 East Broadway
    Vancouver, BC V5T 4V5

Frequently asked questions

What information appears on my official transcript?

An official transcript from ÃÛÌÒ´«Ã½ includes the terms, subject codes, course numbers, course titles, credits, and final grades. The transcript will also include term and cumulative grade point averages and credentials granted.

Other information related to a student’s official academic record will also be included such as withdrawals, audited and repeated courses, transfer credits, credits earned through Prior Learning Assessment, and course exemptions. Courses dropped before the freeze dates during the applicable terms will not appear on the official transcript.

Depending on the level of the course work attempted and/or completed, the ÃÛÌÒ´«Ã½ transcript may be printed over several pages to differentiate between the academic levels.

When and how will my transcripts be mailed out?

Transcripts are printed and mailed out daily following the regular processing timelines indicated on our website. Official, sealed transcripts are mailed via Canada Post to the address provided on the request form. ÃÛÌÒ´«Ã½ is not responsible for delayed or lost mail.

Rush and courier services are not provided.

Can I cancel my transcript request and receive a refund?

No. Transcript requests are non-refundable, and cancellations are not permitted.

I am a former ÃÛÌÒ´«Ã½ student, and I am in the process of applying for a different ÃÛÌÒ´«Ã½ program. Do I need to submit copies of my transcripts again? Do I need to provide a ÃÛÌÒ´«Ã½ transcript?

No. If you are a current or former ÃÛÌÒ´«Ã½ student and are applying to another ÃÛÌÒ´«Ã½ program, you do not need to resubmit the transcripts we have on file from your previous application. You also do not need to provide a ÃÛÌÒ´«Ã½ transcript to support your current application; we have your grades on file. 

However, if you have completed any post-secondary course work since you last attended ÃÛÌÒ´«Ã½, you will need to provide official transcripts for this course work as part of your new application and/or for the purposes of transfer credit.

ÃÛÌÒ´«Ã½ has an official transcript from another institution I attended on file. Can you forward that transcript to another institution or organization?

No. High school and/or post-secondary transcripts submitted as part of the application/admission process or submitted as part of a transfer credit/PLAR request are considered the property of ÃÛÌÒ´«Ã½ and cannot be forwarded to other institutions or organizations.